Giles Electric Company provides innovative, efficient and cost effective electrical installations and maintenance for the Greater Daytona Beach Florida area and Volusia County. From full scale electrical system overhauls and contracting to minor repairs, we have the experience in all of the residential, commercial, industrial, governmental, and institutional fields. Call 386-767-5895 today!

Receptionist/Administrative Assistant


Job Title: Receptionist/Administrative Assistant

Department: Contracts

Reports to: Byron Overstreet

Prepared By: Byron Overstreet

  • Summary: Operates PBX or multi-line telephone system to answer incoming calls and directs callers to the appropriate personnel by performing the following duties. Directs activities concerned with the contracts department, materials, products, or service by performing the following duties.
  • Essential Duties and Responsibilities include the following. Other duties may be assigned.
  • Answers incoming telephone calls with an expectation of 1 ring but within 2 rings.
  • Prepares bid packages for estimators and orders bid bonds as necessary.
  • Maintains contract and contractor status databases.
  • Take minutes for Contracts and Safety meetings.
  • Correspond with project managers to maintain the bid board.
  • Maintain filing system in the Contracts Department.
  • Process change orders.
  • Issue Subcontracts.
  • Acquire insurance certificates from subcontractors.
  • Order Insurance Certificates for jobs we are working.
  • File Notice to Owners.
  • Order prints and specifications for bids / awarded jobs.
  • Set up submittal skeletons and assemble per specifications of the project manager.
  • Provide any assistance needed to estimators for bids.
  • Assemble Prequalification packages.
  • Assemble Operation and Maintenance manuals.
  • Preparing panel schedules.
  • Collecting all PO’s to get a complete up to date job cost report at all times.
  • Collect and chart man hours on a weekly basis.

If you would like to add any items to this list, please see Byron first.

 

Share on Facebook Share on Google+ Tweet about this on Twitter Share on LinkedIn Email this to someone
← Back to Job Descriptions