Giles Electric Company provides innovative, efficient and cost effective electrical installations and maintenance for the Greater Daytona Beach Florida area and Volusia County. From full scale electrical system overhauls and contracting to minor repairs, we have the experience in all of the residential, commercial, industrial, governmental, and institutional fields. Call 386-767-5895 today!

Admin Assistant

  • Summary Directs activities concerned with the contracts department, materials, products, or service by performing the following duties personally or through subordinate supervisors.
  • Essential Duties and Responsibilities include the following. Other duties may be assigned.
  • Examines estimates of material, equipment, and production costs, and performance requirements,
  • Prepares bid packages for estimators and orders bid bonds as necessary.
  • Reviews bids from other firms for conformity to contract requirements and determines acceptable bids.
  • Maintains contract and contractor status databases.
  • Develops payment applications for Contracts Division.
  • Build job cost reports and man power reports for active jobs.
  • Reviews all correspondence concerning contractors and ensures project manager responds as necessary.
  • Take minutes for Contracts and Safety meetings.
  • Correspond with project managers to maintain the bid board.
  • Maintain filing system in the Contracts Department.
  • Process change orders.
  • Develop Budgets for jobs in Quickbooks.
  • Issue Subcontracts.
  • Acquire insurance certificates from subcontractors.
  • Order Insurance Certificates for jobs we are working.
  • File Notice to Owners.
  • Order prints and specifications for bids / awarded jobs.
  • Set up submittal skeletons and assemble per specifications of the project manager.
  • Provide any assistance needed to estimators for bids.
  • Assemble Prequalification packages.
  • Draft As-built drawings for the job close-out packages.
  • Assemble Operation and Maintenance manuals.
  • Assist other Departments as needed.
← Back to Job Descriptions